How IndoAI Helped School Automate Attendance & Strengthen Campus Safety
School, a mid-sized CBSE-affiliated institution located on the outskirts of Bhopal, serves around 850 students from nursery to Class 12. The school has always prided itself on discipline and a strong academic environment. But like many institutions, it was grappling with everyday operational issues — manual attendance, lack of control over visitor entry, and zero real-time visibility into student and staff movement.
“Our teachers would lose the first 10 minutes of every class calling out roll numbers. And we honestly had no visibility into who was walking in and out of the campus, especially during peak hours.”
The Problem
The school had several pain points that were becoming impossible to ignore.
- Manual attendance was tedious and often filled with errors.
- There was no real-time way for administrators or parents to know which students were present or absent.
- Visitors and unknown persons could walk into the campus without proper checks or logging.
- There was no central system where the school could view real-time activity, incident alerts, or movement logs.
- Teachers had no easy way to take group attendance during class hours or off-campus activities.
How They Found Us
The school administrator, Mr. Rajeev, came across an Instagram reel posted by another school in Pune using IndoAI. He was intrigued by how effortlessly the school had automated attendance using face recognition. He visited our website, booked a demo, and within 24 hours, we shared a personalized video showcasing the IndoAI solution.
We highlighted:
- Face-recognition-based classroom attendance
- Smart visitor detection and alerts at the school gate
- Real-time entry and exit tracking, accessible via the IndoAI admin app
Our Approach
We started with a site assessment to identify the school’s key movement zones — entry and exit gates, classroom corridors, staff areas, and common zones like the reception and library. Although the school had some CCTV infrastructure, the cameras were passive — they recorded but didn’t interpret. We proposed an initial deployment of IndoAI Edge Cameras in just five strategic locations:
- Two cameras at the main gate (entry and exit)
- One camera in the central corridor
- One camera outside the staff room
- One camera at the reception area
We connected the IndoAI system with their existing school ERP through basic API integration. No major rewiring or infrastructure changes were needed.
To onboard students into the system, we enabled the school admin to send secure web links to parents via SMS and email. Parents simply had to upload a photo of their child through the link. The face data was then matched and registered, making the onboarding smooth and remote.
“We were surprised at how easy the onboarding was. We just had to approve parent entries on the admin app, and the camera started recognizing the kids within 24 hours.”
Solutions We Implemented
- Students were automatically marked present as they entered classrooms — no roll call, no manual error.
- Teachers were given the option to click a photo of their entire class using the IndoAI app. The app instantly identified students and marked their attendance.
- The main gate cameras monitored every person entering and exiting. If the camera detected someone not in the school database, the system flagged it immediately and alerted the admin staff.
- The principal and admin team could now view a live dashboard showing exactly which students, teachers, and staff were present at any time of the day.
- The system also triggered alerts if someone loitered near the gates or entered restricted areas, adding an extra layer of security.
Challenges We Faced
There were some hurdles along the way.
In certain parts of the campus, the Wi-Fi was patchy, especially near the reception area. We solved this by enabling IndoAI’s built-in 4G SIM fallback so the cameras could continue functioning without interruption.
Some parents initially had concerns about the privacy of their children’s face data. We conducted a detailed webinar and shared our privacy FAQs with clear explanations about how data is encrypted, never sold or shared, and used strictly for identity verification within the school system.
A few teachers were hesitant to adopt the new system, unsure if it would add to their workload. We ran a two-day training session focused on making them comfortable with the app. By the end of the week, most teachers preferred the new method.
Timeline
- Day 0: Online demo booked
- Day 3: Site survey conducted
- Day 7: IndoAI cameras installed and tested
- Day 10: Face data of over 600 students collected remotely via SMS link
- Day 14: Face attendance and smart alerts fully operational across campus
The Real Benefits
The school saw results almost immediately.
Teachers reported saving nearly 10 minutes per class, allowing them to focus entirely on instruction instead of routine tasks. Daily teaching time across the school increased by more than 1.5 hours.
The number of unknown entries during school hours dropped by over 90%. Visitors were now logged and verified before entering, which helped the staff feel more in control and parents feel more reassured.
Attendance reports were available in real-time, and parents could see live logs of when their child entered or left the school — shared securely via WhatsApp and email.
“We didn’t just buy a camera; we bought peace of mind. The kind where I know, even from home, who’s in the school and who’s not.”
Conclusion
School has since expanded the IndoAI deployment to 11 locations across the campus. They’re also in early trials with our upcoming gesture recognition model, which will allow students to silently raise distress alerts using specific hand signals — an important layer of safety in today’s world.
If your school wants zero-hassle attendance, full visibility into daily activity, and a smart, future-ready way to manage campus safety, IndoAI is ready to help.
Want to see it live?
Book a free demo or site assessment now and discover how IndoAI can help your school become smarter and safer.